Position available: ECOs Executive Officer

The position of ECOs Executive Officer

Executive Officer

Environment and Conservation Organisations of New Zealand (ECO)

Based in our Wellington office, this is a full-time or job-share position (35 hours) with a broad range of duties, which support ECO’s executive committee and the 50 member bodies of ECO. The position is challenging, and provides interaction with a range of government and non-governmental organisations. The Executive Officer has responsibility for a sole-charge office and is frequently the first point of contact for the ECO member bodies, government agencies and general public.  Remuneration is modest but the cause is important and you have a chance to make a difference.  Administrative experience or aptitude is essential, as is an interest in the environment.

Applications close Wednesday 24 October 2018.

With the application please include a CV and two referees.

In your application please explain your interest and any involvement in environmental issues.

For further information email eco@eco.org.nz

Barry Weeber
Co-Chairperson

 

Job Description for ECO Executive Officer

Summary

This is a full time or job-share position with a broad range of duties, which support ECO’s executive committee and the 50 + member bodies of ECO. The position is a challenging one, which provides interaction with a range of government and non-governmental organisations. The Executive Officer is frequently the first point of contact for the ECO member bodies, government agencies and general public. The Executive Officer has responsibility for a sole-charge office

Responsible to: ECO Chair or designated Executive Committee member

Reporting to: ECO Executive Committee, ECO Administration Committee, Financial Committee

Relationships with (internal): ECO executive, ECO staff, ECO volunteers

Relationships with (external): Auditor, accountant, ECO member bodies, Friends of ECO, Government agencies.

Location: ECO office, Rm 29, 2nd Floor, Trades Hall Building, 126 Vivian Street Wellington although some work could be done remote by internet.

Tasks:

  • Manage incoming and outgoing communications (email, telephone, correspondence)

  • Processing of wages of ECO workers. Furnishing PAYE and GST returns and other financial reports as required.

  • Banking, accounts payable/receivable and management of the computerised accounting package Xero.

  • ECO Database management: maintaining records of ECO Member Organisations, Friends of ECO, the Executive and regular contacts.

  • Arrange mailouts to ECO members and friends, and to the Executive. Organising volunteers, to assist when the need arises.

  • Organise agendas and papers for meetings, and take minutes for meetings of ECO Executive and Administration committees and the AGM

  • Manage (as appropriate) short-term staff and volunteers

  • Assist in planning and administration of the Annual Conference and other ECO events such as fundraising events

  • Maintain Calendar records of meetings pending and ECO’s involvement

  • Liaise with executive members and member bodies regarding ECO activities

  • Direct enquiries to suitable ECO staff/volunteers and support for media releases and enquiries

  • Contribute to the production of ECO publications: ECOlink, ECOinfo, and Tieke – a weekly publication.

  • Provide input into general operation and management of ECO office and undertake office housekeeping

  • Complete other administrative tasks as directed by the Executive




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